Minutes of Regular Meeting of Southern Black Hills Water
System Board
Teleconference
Thursday, April 23, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held via Teleconference Thursday, April 23, 2020.
President Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were on the teleconference: Wick, Smith, Peplinski, Zolnowsky, Baird, Seaboldt, DeFries and Kraus. Beard was absent. Others on the call was Don Peterson.
AGENDA – Motion by Baird, 2nd by Smith to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of February 20, 2020. Motion passed unanimously. Due to the quarantine, there was no meeting in March.
TREASURER’S REPORT – Don Peterson presented the treasures report for February. The report was reviewed by the board members. Motion by Baird, 2nd by Kraus to approve the February report as read. Motion passed unanimously. The treasures report for March along with the close out of Pioneer Bank accounts and the transfer of funds to 1st Interstate was reviewed by the board members. Motion by Baird, 2nd by Seaboldt to approve the March report as read. Motion passed unanimously.
Don Peterson discussed the returned check policy of charging $30 for a returned check and that other businesses are now charging $40. A motion was made by Smith, 2nd by Baird to increase our returned check fee to $40. Motion passed unanimously.
OLD BUSINESS –
Don Peterson discussed the 2017-2018 Audit report as completed. The budget committee has reviewed the report. Per the budget committee a motion by Baird, 2nd by Peplinski to approve the report and forward to the Board. Motion passed unanimously. The Board reviewed the Audit report. Motion by Peplinski, 2nd by Kraus to approve the Audit. Motion passed unanimously.
Don Peterson discussed USDA-RD funding for the Spring Creek/Paramont Point Project. The project is on going and work is continuing.
Ted Wick led the discussion of the possible funding for the Cascade project and what is required to include Professional report, Environmental report and application. The investment to obtain these reports would have to be spent before the project could be considered. This investment could be recouped if the project was funded. Total costs of the project were discussed but would have to be updated to allow for increases in costs since the project was first discussed.
Managers’ Report
Don Peterson reported on the Forest Service meeting held in March and presented a memorandum from Mitch Kannenberg of the Forest Service. The meeting summary discussed water levels at the 7-11 ranch and the monitoring of the wells to determine if water levels have changed due to SBHWS use of the wells. It was noted that water levels in 2019 were at their highest levels. Don Peterson inquired about the 300 gpm permit at the Casey well and was informed that the Future Use Permit was still valid. It was presented by Don Peterson that the meeting should be held every other year rather than annually. The LRE agreed but that a quarterly report would still have to be completed by the SBHWS.
Don Peterson informed the board of the continued discussion of the Hermosa Town Board.
Don Peterson reported on a notice from Tim Potts regarding Tract A water hookups. Tim Potts was notified that the landowner was requesting assistance in the water lines crossing her property. He passed the notification along to Don Peterson and Don is working with the land owner and the easement from 11/19/2018.
Don Peterson notified the Board that automatic bank transfer payments will be available to the water users in June/July.
Don Peterson updated the board on the Kelly outstanding bill and the action is still pending.
Don Peterson noted that there two water leaks in the Spring Creek area. One was on the homeowner’s hookup and the homeowner was responsible for the additional water charges. The other was due to a defective water release valve and pipe which has been replaced.
Don Peterson updated the Board on the Casey wellhouse. Work has begun on the well house along with the water connections.
Don reported on the Rushmore Ranch paid water station and that the area was being prepared for the station. There has been delays in the property transfer due to name changes on documents of the Fire District.
NEW BUSINESS - None
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be May 21, 2020, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Kraus to adjourn the meeting at approximately 2:30 PM. Motion approved unanimously.
System Board
Teleconference
Thursday, April 23, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held via Teleconference Thursday, April 23, 2020.
President Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were on the teleconference: Wick, Smith, Peplinski, Zolnowsky, Baird, Seaboldt, DeFries and Kraus. Beard was absent. Others on the call was Don Peterson.
AGENDA – Motion by Baird, 2nd by Smith to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of February 20, 2020. Motion passed unanimously. Due to the quarantine, there was no meeting in March.
TREASURER’S REPORT – Don Peterson presented the treasures report for February. The report was reviewed by the board members. Motion by Baird, 2nd by Kraus to approve the February report as read. Motion passed unanimously. The treasures report for March along with the close out of Pioneer Bank accounts and the transfer of funds to 1st Interstate was reviewed by the board members. Motion by Baird, 2nd by Seaboldt to approve the March report as read. Motion passed unanimously.
Don Peterson discussed the returned check policy of charging $30 for a returned check and that other businesses are now charging $40. A motion was made by Smith, 2nd by Baird to increase our returned check fee to $40. Motion passed unanimously.
OLD BUSINESS –
Don Peterson discussed the 2017-2018 Audit report as completed. The budget committee has reviewed the report. Per the budget committee a motion by Baird, 2nd by Peplinski to approve the report and forward to the Board. Motion passed unanimously. The Board reviewed the Audit report. Motion by Peplinski, 2nd by Kraus to approve the Audit. Motion passed unanimously.
Don Peterson discussed USDA-RD funding for the Spring Creek/Paramont Point Project. The project is on going and work is continuing.
Ted Wick led the discussion of the possible funding for the Cascade project and what is required to include Professional report, Environmental report and application. The investment to obtain these reports would have to be spent before the project could be considered. This investment could be recouped if the project was funded. Total costs of the project were discussed but would have to be updated to allow for increases in costs since the project was first discussed.
Managers’ Report
Don Peterson reported on the Forest Service meeting held in March and presented a memorandum from Mitch Kannenberg of the Forest Service. The meeting summary discussed water levels at the 7-11 ranch and the monitoring of the wells to determine if water levels have changed due to SBHWS use of the wells. It was noted that water levels in 2019 were at their highest levels. Don Peterson inquired about the 300 gpm permit at the Casey well and was informed that the Future Use Permit was still valid. It was presented by Don Peterson that the meeting should be held every other year rather than annually. The LRE agreed but that a quarterly report would still have to be completed by the SBHWS.
Don Peterson informed the board of the continued discussion of the Hermosa Town Board.
Don Peterson reported on a notice from Tim Potts regarding Tract A water hookups. Tim Potts was notified that the landowner was requesting assistance in the water lines crossing her property. He passed the notification along to Don Peterson and Don is working with the land owner and the easement from 11/19/2018.
Don Peterson notified the Board that automatic bank transfer payments will be available to the water users in June/July.
Don Peterson updated the board on the Kelly outstanding bill and the action is still pending.
Don Peterson noted that there two water leaks in the Spring Creek area. One was on the homeowner’s hookup and the homeowner was responsible for the additional water charges. The other was due to a defective water release valve and pipe which has been replaced.
Don Peterson updated the Board on the Casey wellhouse. Work has begun on the well house along with the water connections.
Don reported on the Rushmore Ranch paid water station and that the area was being prepared for the station. There has been delays in the property transfer due to name changes on documents of the Fire District.
NEW BUSINESS - None
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be May 21, 2020, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Kraus to adjourn the meeting at approximately 2:30 PM. Motion approved unanimously.
