Minutes of Regular Meeting of Southern Black Hills Water
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday September 20, 2018
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, September 20, 2018.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Beard, Baird, DeFries, Seaboldt, Kraus, Peplinski and Wick. Member Smith was absent. Others in attendance were Don Peterson, Rich Wells AE2S and Matthew Naasz GPNA.
AGENDA – Motion by Seaboldt, 2nd by DeFries to approve the agenda. Motion approved unanimously.
MINUTES - Motion by Beard, 2nd by Baird to approve the minutes of the Regular Meeting of August 23. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by DeFries to approve the report as read. 2nd by Seaboldt. Motion approved unanimously.
AE2S Report
AE2S Rich Wells presented a report on the Southern Black Hills Water System. Numbers of customers, estimated water usage, water rates and income vs expenses were discussed. Estimated expenses vs income was also presented to determine the future financial health for the system. After discussion, Seaboldt made a motion to increase water rates by 4% and increase pasture taps by $20. 2nd by Beard. Motion approved unanimously.
Managers’ Report
Don informed the Board that he had received a check from the insurance company for the lightening damage at the blue water tower.
Don Peterson informed the Board that Miriam Martin has been hired as the new bookkeeper and is learning the system
Don Peterson informed the Board that divers will be inspecting Rushmore Ranch and Spring Creek Acres storage tanks in the near future.
Don Peterson informed the Board that he is investigating the possibility of installing a coin operated water supply point at Rushmore Crossing and what kind of facility it would be. He will report back to the Board at the next meeting.
Don Peterson reported on the new well at Paramount Point and is still waiting on the water test sent into state.
Don Peterson reported that the PLC board in the control system at Rushmore Ranch went out and a generator had to be brought in to keep water flowing for the area. The nearest 85KW generator had to be brought in from Gillette. The generator did not work properly and another was brought in from Gillette. It is currently working properly and keeping Rushmore Ranch with water. A new PLC is to be installed soon and the generator will no longer be needed.
NEW BUSINESS
Motion by Beard to move into Executive Session, 2nd by Baird. Motion approved unanimously.
Motion by Peplinski to move out of Executive Session 2nd by Kraus, motion approved unanimously.
Motion was made by Seaboldt that 2 taps would be added at Mountain Meadows for a total of 9 taps. There would be no monthly charges for the taps until the pit was installed. 2nd by Baird. Motion passed unanimously.
Motion was made by Beard to have Ketel Thorstenson perform the annual audit. 2nd by Baird. Motion passed unanimously.
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be October 25, 2018, 1:00 PM at Sentinel Federal Credit Union in Custer.
The Annual meeting will be at 1PM, September 22, 2018 at the community center in Pringle.
ADJOURNMENT - Motion by Baird, 2nd by Beard to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday September 20, 2018
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, September 20, 2018.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Beard, Baird, DeFries, Seaboldt, Kraus, Peplinski and Wick. Member Smith was absent. Others in attendance were Don Peterson, Rich Wells AE2S and Matthew Naasz GPNA.
AGENDA – Motion by Seaboldt, 2nd by DeFries to approve the agenda. Motion approved unanimously.
MINUTES - Motion by Beard, 2nd by Baird to approve the minutes of the Regular Meeting of August 23. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by DeFries to approve the report as read. 2nd by Seaboldt. Motion approved unanimously.
AE2S Report
AE2S Rich Wells presented a report on the Southern Black Hills Water System. Numbers of customers, estimated water usage, water rates and income vs expenses were discussed. Estimated expenses vs income was also presented to determine the future financial health for the system. After discussion, Seaboldt made a motion to increase water rates by 4% and increase pasture taps by $20. 2nd by Beard. Motion approved unanimously.
Managers’ Report
Don informed the Board that he had received a check from the insurance company for the lightening damage at the blue water tower.
Don Peterson informed the Board that Miriam Martin has been hired as the new bookkeeper and is learning the system
Don Peterson informed the Board that divers will be inspecting Rushmore Ranch and Spring Creek Acres storage tanks in the near future.
Don Peterson informed the Board that he is investigating the possibility of installing a coin operated water supply point at Rushmore Crossing and what kind of facility it would be. He will report back to the Board at the next meeting.
Don Peterson reported on the new well at Paramount Point and is still waiting on the water test sent into state.
Don Peterson reported that the PLC board in the control system at Rushmore Ranch went out and a generator had to be brought in to keep water flowing for the area. The nearest 85KW generator had to be brought in from Gillette. The generator did not work properly and another was brought in from Gillette. It is currently working properly and keeping Rushmore Ranch with water. A new PLC is to be installed soon and the generator will no longer be needed.
NEW BUSINESS
Motion by Beard to move into Executive Session, 2nd by Baird. Motion approved unanimously.
Motion by Peplinski to move out of Executive Session 2nd by Kraus, motion approved unanimously.
Motion was made by Seaboldt that 2 taps would be added at Mountain Meadows for a total of 9 taps. There would be no monthly charges for the taps until the pit was installed. 2nd by Baird. Motion passed unanimously.
Motion was made by Beard to have Ketel Thorstenson perform the annual audit. 2nd by Baird. Motion passed unanimously.
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be October 25, 2018, 1:00 PM at Sentinel Federal Credit Union in Custer.
The Annual meeting will be at 1PM, September 22, 2018 at the community center in Pringle.
ADJOURNMENT - Motion by Baird, 2nd by Beard to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
