Minutes of Regular Meeting of Southern Black Hills Water
System Board
Crazy Horse Monument
Thursday, June 25, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday, June 25, 2020.
Chariman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Wick, Peplinski, Zolnowsky, Baird, Beard, Seaboldt, and DeFries. Smith and Kraus were absent. Others in attendance was Don Peterson.
AGENDA – Motion by Peplinski, 2nd by Seaboldt to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of May 28, 2020. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report for May. The report was reviewed by the board members. Motion by Baird, 2nd by Seaboldt to approve the May report, move $45,000 from the checking account into the Savings account and have Peterson and Dar move from a credit card to a debit card with a $5000 limit on Peterson’s card and a $2500 limit on Coy’s card with a requirement of approval from the Board President for expenditure over the $5000 limit. Motion passed unanimously.
OLD BUSINESS –
Don Peterson presented the Board with the 2020 Insurance plan from Marsh & McLennan Agency. There would be an increase of $769 bringing the total plan to a cost of $13,458. Motion by Beard, 2nd by Baird to approve the expenditure. Motion passed unanimously.
Managers’ Report
Don Peterson reported on the Casey Well House. The wellhouse has been installed and the electrical work is continuing. Plumbing will come next.
Don Peterson presented the Ketel Thorstenson 2017-2018, and the 2018-2019 audit report to the Board. Also Don presented a letter from Ketel Thorstenson stating their 5 year Fee schedule for completing an audit for years 2020 thru 2024.
Don Peterson presented the suspension of services letter. There was a discussion on the procedures for a subscriber to voluntarily turning off the water service and notification of the procedures and fees to turn it back on at a later date. Also there was discussion on having the service discontinued due to nonpayment and the procedures and fees for having the water turned back on.
Don Peterson informed the board of using the Waterworth software for rate increase projections and that he would continue with the software at this time.
Don Peterson informed the board of the continued discussion of the Hermosa Town Board.
NEW BUSINESS - None
EXECUTIVE SESSION
Baird made a motion to move into executive session, 2nd by Beard. Motion passed unanimously.
Peplinski made a motion to move out of executive session, 2nd by Beard. Motion passed unanimously.
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be July 23, 1:00 PM at Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Seaboldt to adjourn the meeting at approximately 2:30 PM. Motion approved unanimously.
System Board
Crazy Horse Monument
Thursday, June 25, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday, June 25, 2020.
Chariman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Wick, Peplinski, Zolnowsky, Baird, Beard, Seaboldt, and DeFries. Smith and Kraus were absent. Others in attendance was Don Peterson.
AGENDA – Motion by Peplinski, 2nd by Seaboldt to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of May 28, 2020. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report for May. The report was reviewed by the board members. Motion by Baird, 2nd by Seaboldt to approve the May report, move $45,000 from the checking account into the Savings account and have Peterson and Dar move from a credit card to a debit card with a $5000 limit on Peterson’s card and a $2500 limit on Coy’s card with a requirement of approval from the Board President for expenditure over the $5000 limit. Motion passed unanimously.
OLD BUSINESS –
Don Peterson presented the Board with the 2020 Insurance plan from Marsh & McLennan Agency. There would be an increase of $769 bringing the total plan to a cost of $13,458. Motion by Beard, 2nd by Baird to approve the expenditure. Motion passed unanimously.
Managers’ Report
Don Peterson reported on the Casey Well House. The wellhouse has been installed and the electrical work is continuing. Plumbing will come next.
Don Peterson presented the Ketel Thorstenson 2017-2018, and the 2018-2019 audit report to the Board. Also Don presented a letter from Ketel Thorstenson stating their 5 year Fee schedule for completing an audit for years 2020 thru 2024.
Don Peterson presented the suspension of services letter. There was a discussion on the procedures for a subscriber to voluntarily turning off the water service and notification of the procedures and fees to turn it back on at a later date. Also there was discussion on having the service discontinued due to nonpayment and the procedures and fees for having the water turned back on.
Don Peterson informed the board of using the Waterworth software for rate increase projections and that he would continue with the software at this time.
Don Peterson informed the board of the continued discussion of the Hermosa Town Board.
NEW BUSINESS - None
EXECUTIVE SESSION
Baird made a motion to move into executive session, 2nd by Beard. Motion passed unanimously.
Peplinski made a motion to move out of executive session, 2nd by Beard. Motion passed unanimously.
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be July 23, 1:00 PM at Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Seaboldt to adjourn the meeting at approximately 2:30 PM. Motion approved unanimously.
