Minutes of Regular Meeting of Southern Black Hills Water System Board
Crazy Horse Monument
Thursday, June 23, 2022
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday June 23, 2022.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Wick, Baird, Beard, Kraus, Krump, Nase, and Zolnowsky; Seaboldt and Smith were absent. Others in attendance were Don Peterson and Chad Edwards.
AGENDA – Motion by Baird, 2nd by Krump to approve the augmented agenda. Motion passed unanimously.
MINUTES - Motion by Beard, 2nd by Nase to approve the minutes of the Regular meeting of May 26, 2022. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for June 2022. The report was reviewed by the board members. Motion by Baird, 2nd by Kraus to approve the treasurer’s report and transfer $15,000 from the Checking account into the RD account. Motion passed unanimously. The check sequence ending May 31 was check #4047 and beginning June 1 was check #4048.
OLD BUSINESS –
Don Peterson presented a proposed three-year contract with RDO Equipment for yearly inspections and maintenance of the 9 SBHWS generators. He noted that this version of the contract does not make travel costs separate; that the travel costs for the yearly visits are included in the contract price. Motion by Baird, 2nd by Beard to authorize the Chairman to sign the contract; motion passed unanimously.
Managers’ Report
The land on which the Rushmore Ranch Water Salesman is being deployed is owned by the Battle Creek Fire District. BCFD and SBHWS had reached an oral agreement to pay $14,000 for that land, pending the ultimate release for sale by the mortgagor. Unfortunately, the only written record of the sale agreement is in the minutes of BCFD, stating that SBHWS would pay $14,000 and costs. Now that the mortgagor has allowed the sale, BCFD wants $14,000 plus attorney fees, estimating those to be around $500. After discussion, it was proposed that we accept this offer, but capping the attorney fees payment at $1000. Motion by Zolnowsky, 2nd by Beard to so respond; motion passed unanimously.
Renewal of insurance and workman’s comp policies is near, estimated at around $16,000; final approval expected to be part of the July meeting.
Don Peterson distributed the minutes of the planning session from the notes taken by SDARWS during that meeting from May 19 guided by representatives of the South Dakota Association of Rural Water Systems, including a list of longer-term action items.
Motion by Krump, 2nd by Nase to set up a separate construction account for the Paramount Point-Spring Creek Acres project, with Chairman Wick, Manager Don Peterson, and Treasurer Bob Baird as signatories on the account.
NEW BUSINESS -
Chad Edwards of Maguire Iron presented information on mixing / circulating units for water storage units. These devices appear to be more appropriate for storage units much larger than any of the SBHWS units. Chad also delivered the inspection report for the in-ground tank at the Highway 385 site; the inspection report for the tower storage off Highway 89 is still outstanding. Don Peterson noted that our current storage circulation is adequately managed through the SCADA via seasonal settings of the refill and full levels.
Motion by Baird, 2nd by Beard to authorize the Chairman to sign the agreement with the South Dakota Board of Water and Natural Resources for a grant and loan for the Paramount Point-Spring Creek Acres project, motion passed unanimously. In order to process and receive grant monies from that award from the SDBWNR, SBHWS must designate signatories. Motion by Baird, 2nd by Krump to approve a Resolution designating Chairman Ted Wick as the official signatory for agreements and contracts and Chairman Ted Wick and Manager Don Peterson as signatories for correspondence, pay requests, and other required documents; motion passed unanimously.
The Annual Meeting of the Membership of SBHWS is tentatively set for Thursday, September 8, 6:30 pm at the Pringle Community Center.
The Budget Committee for 2023 will be Baird, Seaboldt, Wick, and Peterson; the committee will report at the August meeting.
Motion by Krump, 2nd by Nase to move into Executive Session; motion passed unanimously.
Motion by Beard, 2nd by Krump to move out of Executive Session; motion passed unanimously.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be July 28, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Zolnowsky, 2nd by Beard to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
Crazy Horse Monument
Thursday, June 23, 2022
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday June 23, 2022.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Wick, Baird, Beard, Kraus, Krump, Nase, and Zolnowsky; Seaboldt and Smith were absent. Others in attendance were Don Peterson and Chad Edwards.
AGENDA – Motion by Baird, 2nd by Krump to approve the augmented agenda. Motion passed unanimously.
MINUTES - Motion by Beard, 2nd by Nase to approve the minutes of the Regular meeting of May 26, 2022. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for June 2022. The report was reviewed by the board members. Motion by Baird, 2nd by Kraus to approve the treasurer’s report and transfer $15,000 from the Checking account into the RD account. Motion passed unanimously. The check sequence ending May 31 was check #4047 and beginning June 1 was check #4048.
OLD BUSINESS –
Don Peterson presented a proposed three-year contract with RDO Equipment for yearly inspections and maintenance of the 9 SBHWS generators. He noted that this version of the contract does not make travel costs separate; that the travel costs for the yearly visits are included in the contract price. Motion by Baird, 2nd by Beard to authorize the Chairman to sign the contract; motion passed unanimously.
Managers’ Report
The land on which the Rushmore Ranch Water Salesman is being deployed is owned by the Battle Creek Fire District. BCFD and SBHWS had reached an oral agreement to pay $14,000 for that land, pending the ultimate release for sale by the mortgagor. Unfortunately, the only written record of the sale agreement is in the minutes of BCFD, stating that SBHWS would pay $14,000 and costs. Now that the mortgagor has allowed the sale, BCFD wants $14,000 plus attorney fees, estimating those to be around $500. After discussion, it was proposed that we accept this offer, but capping the attorney fees payment at $1000. Motion by Zolnowsky, 2nd by Beard to so respond; motion passed unanimously.
Renewal of insurance and workman’s comp policies is near, estimated at around $16,000; final approval expected to be part of the July meeting.
Don Peterson distributed the minutes of the planning session from the notes taken by SDARWS during that meeting from May 19 guided by representatives of the South Dakota Association of Rural Water Systems, including a list of longer-term action items.
Motion by Krump, 2nd by Nase to set up a separate construction account for the Paramount Point-Spring Creek Acres project, with Chairman Wick, Manager Don Peterson, and Treasurer Bob Baird as signatories on the account.
NEW BUSINESS -
Chad Edwards of Maguire Iron presented information on mixing / circulating units for water storage units. These devices appear to be more appropriate for storage units much larger than any of the SBHWS units. Chad also delivered the inspection report for the in-ground tank at the Highway 385 site; the inspection report for the tower storage off Highway 89 is still outstanding. Don Peterson noted that our current storage circulation is adequately managed through the SCADA via seasonal settings of the refill and full levels.
Motion by Baird, 2nd by Beard to authorize the Chairman to sign the agreement with the South Dakota Board of Water and Natural Resources for a grant and loan for the Paramount Point-Spring Creek Acres project, motion passed unanimously. In order to process and receive grant monies from that award from the SDBWNR, SBHWS must designate signatories. Motion by Baird, 2nd by Krump to approve a Resolution designating Chairman Ted Wick as the official signatory for agreements and contracts and Chairman Ted Wick and Manager Don Peterson as signatories for correspondence, pay requests, and other required documents; motion passed unanimously.
The Annual Meeting of the Membership of SBHWS is tentatively set for Thursday, September 8, 6:30 pm at the Pringle Community Center.
The Budget Committee for 2023 will be Baird, Seaboldt, Wick, and Peterson; the committee will report at the August meeting.
Motion by Krump, 2nd by Nase to move into Executive Session; motion passed unanimously.
Motion by Beard, 2nd by Krump to move out of Executive Session; motion passed unanimously.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be July 28, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Zolnowsky, 2nd by Beard to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
