- Minutes of Regular Meeting of Southern Black Hills Water
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday May 24, 2018
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, May 24, 2018.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Baird, Beard, DeFries, Seaboldt, Smith, Kraus, Peplinski and Wick. Others in attendance were Talbot Wieczorek, Ted Schultz, and Don Peterson.
AGENDA – Motion by DeFries, 2nd by Seaboldt to approve the agenda. Motion approved unanimously.
MINUTES - Motion by Peplinski, 2nd by Beard to approve the minutes of the Regular Meeting of April 19 with one change of National Park Service to National Forest Service. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by Baird to approve the report as read. 2nd by Beard. Motion approved unanimously.
OLD BUSINESS
SBHWS Policies
Talbot Wieczorek reported on completing a review of the SBHWS Policy Bulletin Handbook. Changes were made to better fit the Southern Black Hills Water System. Baird made a motion to accept the changes. 2nd by Seaboldt. A copy of the SBHWS handbook was presented to each member of the board.
Casey Well Permit
Don Peterson informed the Board that the North Streeter well permit will be moved to the Casey Well for future use of the Casey Well.
Paramount Point Well House and Generator
Ted Schultz presented a schematic cost estimate for assumed system components to the Board. After a review of the report, Seaboldt made a motion to pursue the drilling of a 100GPM well at Paramount Point with Pump and well house and the addition of a 40KVA Generator. 2nd by Baird. Motion passed unanimously.
WSP Hydrogeological Proposal
Motion by Baird to approve the authorization of the Chairman Ted Wick to sign a $10k QuickStart check to fund LBG for future work. 2nd by Kraus. Motion passed unanimously.
Managers’ Report
Don addressed the issue of having a 300KVA transformer at the Treatment Facility site when only a 45KVA transformer is required. There would be a change out fee of $2500 but would be recouped in two years due to the reduced cost of the smaller Transformer. Motion by Baird, 2nd by Seaboldt to change out the transformer. Motion passed unanimously.
Don Peterson addressed the Board on water subscribers that discontinued paying the minimum water bill as sited in the 5 year contract. After discussion, Smith made a motion to place a lien on the property after the owed amount exceeded $1k. 2nd by Seaboldt. Motion Passed unanimously.
Don Peterson reported on current water hookup policies and costs. After discussion, in response to the 5 year hookup policy, a motion was made by Peplinski to increase the hookup fee to $8k after July 1 2018. 2nd by Kraus. Motion passed unanimously. In further discussion, an additional motion was made by Peplinski to rescind the 5 year commitment for future water hookups. 2nd by Baird. Motion passed unanimously.
Don Peterson informed the board that Site Works construction has not satisfactorily seeded the areas that they have worked on. It was decided to have Talbot Wieczorek send a letter to Site Works to reseed these areas.
Don Peterson reported that with additional land areas that SBHWS is responsible to maintain that a lawnmower is required. Don presented some estimates and after discussion, Kraus made a motion to authorize the purchase of a heavy duty Hustler riding lawnmower and trailer. 2nd by Baird. Motion passed unanimously.
NEW BUSINESS
SDARWS Sponsorship
Don Peterson presented a SDARWS request for sponsorship support to the NASCOE convention. Kraus made a motion to support the convention with $250. 2nd by Baird. Motion passed unanimously.
Public Questions & Comments
There were no public questions or comments.
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be June 21 2018, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by DeFries, 2nd by Seaboldt to adjourn the meeting at approximately 4:20PM. Motion approved unanimously.
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