Minutes of Regular Meeting of Southern Black Hills Water
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, January 25, 2018
The Regular Meeting of the Board of Directors of the Southern Black Hills water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, January 25, 2018.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Baird, DeFries, Seaboldt, Peplinski, Smith, Kraus and Wick. Member Beard was absent. Others in attendance were Don Peterson. No other persons were present.
AGENDA – Motion by DeFries, 2nd by Peplinksi to approve the agenda with addition of Jays welding in Old business and an executive session. Motion approved unanimously.
MINUTES - Motion by Peplinski, 2nd by Seaboldt to approve the minutes of the Regular Meeting of December 28, 2017. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by Seaboldt to approve the report as read and the addition of a transfer of$45,000 from the checking account to the savings account. 2nd by DeFries. Motion approved unanimously.
OLD BUSINESS
AE2S Task order #2 & 3
AE2S requested a payment of $25,000 for Task#2 General Engineering and $25,000 for Task #3 Rushmore Crossing Engineering. Motion by Peplinski, 2nd by Seaboldt to approve the payments. Motion approved unanimously.
Managers Report
It was noted that at the October meeting, (the use of pasture taps in a sub-division would not be allowed) was not included in the late fees motion. To correct the error, a motion was made by Smith, 2nd by Baird to not allow pasture taps in housing sub-divisions effective 1 January, 2018. Motion approved unanimously.
Don Peterson reported that Paramount Point’s water system has tested positive for Total Chloroform and requires chlorine by added to the water. The water was tested at various points and was positive for chloroform at the different points. All users were notified of the need to use Chlorine. Continued monitoring will be conducted.
The Forest Service will conduct a meeting at the Mystic Ranger Station at 10AM February 20th. Board members are encouraged to attend.
The McClure water pit experienced a broken fitting and approximately 80,000 gallons of water was lost before it was found and repaired.
The Tatanka subdivision on Hiway 79 has been sold and the new owner is interested in the SBHWS providing water to the area. Don will be working with the new owner to determine costs.
The Spring Creek Development Jack Corr will be developing 19 lots. Discussion on water hookups and responsibilities and costs are being conducted with SBHWS.
Discussion on notes and letters received regarding water rate increase at Rushmore Ranch and Spring Creek was conducted. Don has sent responses out to the customers and Ted Wick will be following up with a letter showing the costs of the system and the upgrades since SBHWS bought Spring Creek Acres system.
NEW BUSINESS
Executive Session
Motion by DeFries, 2nd by Peplinski to enter into executive session. Motion approved unanimously.
Motion by Peplinski, 2nd by Seaboldt to exit executive session. Motion approved unanimously. < >Public Questions & Comments
There were no public questions or comments. UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be February 22, 2018, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Kraus, 2nd by Baird to adjourn the meeting at approximately 3:15PM. Motion approved unanimously.