Minutes of Regular Meeting of Southern Black Hills Water
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, January 24, 2019
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, January 24, 2019.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: DeFries, Smith, Kraus, Wick, Seaboldt, and Baird. Members Peplinski and Beard were absent. Others in attendance was Don Peterson.
AGENDA – Motion by Kraus, 2nd by DeFries to approve the agenda with the addition of WSP to New Business. Motion approved unanimously.
MINUTES - Motion by Seaboldt, 2nd by Kraus to approve the minutes of the Regular Meeting of December 29 with one addition of 8% increase on Peterson’s retirement. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by Smith, 2nd by Seaboldt to approve the report as read with exception of Invoice 61640. Motion approved unanimously.
Resolution Water Rates and Connection Fees Phase 1 & 2. Seaboldt made a motion to pass the Resolution, 2nd by Baird. Motion Passed unanimously.
2019 Budget. Smith made a motion to pass the budget, 2nd by Baird. Motion passed unanimously.
South Dakota Association of Rural Water Systems Meeting. Don Peterson and Don Kraus provided the Board with the information from the meeting.
Rushmore Ranch, Spring Creek Acres and Paramount Point annual Meetings. It was noted that there was a printing error in the rate table for Rushmore Ranch listing 2000 gallons per month vice the 3000 gallons minimum. The other concern was at Paramount Point where a computer glitch that copied November charges as December. Don has taken care of the problem.
Don Peterson informed the Board that he has had to purchase more Smart Points which are used for water readings at each water pit. The points have to be pulled and sent in for repair when malfunctioning.
Don Peterson informed the Board that he is looking at updating the SCADA at Rushmore Ranch to provide him with more instant information on the status of the system.
Don Peterson reported on the Rushmore Ranch old 25GPM well which is not in use. He suggested moving the permit quantity to the well currently being used vice trying to fix the old well.
Legal Newspaper. A motion was made by DeFries to use the Custer Chronicle as the official newspaper for SBWS. 2nd by Baird. Motion passed unanimously.
Don Peterson asked the Board if it wanted to continue to use Pioneer Bank and Trust as the Boards’ Bank. The decision was delayed until next meeting. Don will look into the possibility of changing banks and the costs.
Don Peterson provided the Board with the annual BOD code of ethics, conflict of interest and confidentiality agreements. Each member reviewed the agreements and signed off on each.
Don Peterson informed the Board that the Annual Battle Creek Fire District meeting is February 7. Several of the Board members and Don Peterson plan on attending.
Don Peterson asked the Board to approve $10k to be available to pay for work by WSP Mitch Kannenberg Hydrologist. Motion by Smith, 2nd by Seaboldt to approve the $10k. Motion approved unanimously.
Motion by Baird, 2nd by Seaboldt to move into Executive Session. Motion approved unanimously.
Motion by Baird, 2nd by Seaboldt to move out of Executive Session. Motion approved unanimously.
Don Peterson will invite AE2S to a special board meeting on 6 February 2019 at 1PM at the Sentinel Bank in Custer.
The next meeting of the Southern Black Hills System Board will be February 28, 2019, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by DeFries, 2nd by Seaboldt to adjourn the meeting at approximately 3:45PM. Motion approved unanimously.