Minutes of Regular Meeting of Southern Black Hills Water System Board
Crazy Horse Monument
Thursday, March 21, 2024
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, March 21, 2024.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – Board Members present were Wick, Baird, Beard, Kraus, Krump, Nase, Seaboldt, and Zolnowsky; Smith was absent. Others in attendance were Don Peterson.
AGENDA – Motion by Seaboldt, 2nd by Krump to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Seaboldt, 2nd by Kraus to approve the minutes of the February 22, 2024 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for February 2024. The report was reviewed by the board members. Motion by Kraus, 2nd by Seaboldt to approve the treasurer’s report and transfer $15,000 from the regular checking into the RD account. Motion passed unanimously. The check sequence ending February 29 was check #4389 and beginning March 1 was check #4390.
OLD BUSINESS –
Managers’ Report
SBHWS will contract with the Black Hills Council of Local Governments to oversee the funding of the Paramount Point / Spring Creek Acres project at a cost of $3,000. Motion of Baird, 2nd by Beard to authorize manager Don Peterson to sign the contract; motion passed unanimously.
When the Casey well is deployed as the principal source for Phase 1 and 2 customers, the existing chlorine analyzer at the Streeter treatment plant will become ineffective since it will no longer be downstream of the source treatment. The plan is to install another chlorine analyzer at the Argyle booster station, but that site area is expected to be too small to dissipate the 149 gallons per day of analyzer waste water. The solution would be to use about two acres of adjacent land through purchase of an easement or outright ownership; management will need to learn more about potential contaminants, if any, in the waste water before contacting adjacent owners.
Members of the Board have expressed concern about getting the Rushmore Ranch water salesman operational for this spring/summer since the only holdup is a missing/mismatched part for the coin box and enough time has elapsed that the problem should have been addressed. Management reports that the responsible party has committed to “get right on it”.
A letter has been sent to Spring Creek Area customers informing them that SBHSW and Clearwater Consulting & Water Management will be conducting an audit of water meters to ensure accurate recordings of water usage. Customers are being asked to contact the audit team so that the audit can be completed by April 1, 2024.
Preston brothers have requested water service from SBHWS for a development of 12 lots covering 217 acres just north the Custer/Pennington county line on the east side of Hwy 79 lying within section 21 of T2S R8E. This service would be provided under the revised developer policy.
NEW BUSINESS -
Copies of the Expense Account Form by which Board members can claim the $45 per diem payment for meeting attendance were distributed.
Motion by Baird, 2nd by Seaboldt to move into Executive Session at 2:05pm; motion passed unanimously.
Motion by Beard, 2nd by Kraus to move out of Executive Session at 2:24pm; motion passed unanimously. There were no motions arising out of Executive Session.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The Board of Water and Natural Resources is expected to act on the SHBWS application for additional funding for the Paramount Point / Spring Creek Acres project on their meeting scheduled for March 28; the SBHWS application is scheduled for approximately 1:00 PM MDT.
The Western Dakota Regional Water System will hold a meeting in Hot Springs on April 23 with representatives of southern water systems. The meeting will be at City Hall at 10:00 AM.
The next meeting of the Southern Black Hills System Board will be April 25, 2024 at 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Seaboldt, 2nd by Krump to adjourn the meeting. Motion carried unanimously.1
Crazy Horse Monument
Thursday, March 21, 2024
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, March 21, 2024.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – Board Members present were Wick, Baird, Beard, Kraus, Krump, Nase, Seaboldt, and Zolnowsky; Smith was absent. Others in attendance were Don Peterson.
AGENDA – Motion by Seaboldt, 2nd by Krump to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Seaboldt, 2nd by Kraus to approve the minutes of the February 22, 2024 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for February 2024. The report was reviewed by the board members. Motion by Kraus, 2nd by Seaboldt to approve the treasurer’s report and transfer $15,000 from the regular checking into the RD account. Motion passed unanimously. The check sequence ending February 29 was check #4389 and beginning March 1 was check #4390.
OLD BUSINESS –
Managers’ Report
SBHWS will contract with the Black Hills Council of Local Governments to oversee the funding of the Paramount Point / Spring Creek Acres project at a cost of $3,000. Motion of Baird, 2nd by Beard to authorize manager Don Peterson to sign the contract; motion passed unanimously.
When the Casey well is deployed as the principal source for Phase 1 and 2 customers, the existing chlorine analyzer at the Streeter treatment plant will become ineffective since it will no longer be downstream of the source treatment. The plan is to install another chlorine analyzer at the Argyle booster station, but that site area is expected to be too small to dissipate the 149 gallons per day of analyzer waste water. The solution would be to use about two acres of adjacent land through purchase of an easement or outright ownership; management will need to learn more about potential contaminants, if any, in the waste water before contacting adjacent owners.
Members of the Board have expressed concern about getting the Rushmore Ranch water salesman operational for this spring/summer since the only holdup is a missing/mismatched part for the coin box and enough time has elapsed that the problem should have been addressed. Management reports that the responsible party has committed to “get right on it”.
A letter has been sent to Spring Creek Area customers informing them that SBHSW and Clearwater Consulting & Water Management will be conducting an audit of water meters to ensure accurate recordings of water usage. Customers are being asked to contact the audit team so that the audit can be completed by April 1, 2024.
Preston brothers have requested water service from SBHWS for a development of 12 lots covering 217 acres just north the Custer/Pennington county line on the east side of Hwy 79 lying within section 21 of T2S R8E. This service would be provided under the revised developer policy.
NEW BUSINESS -
Copies of the Expense Account Form by which Board members can claim the $45 per diem payment for meeting attendance were distributed.
Motion by Baird, 2nd by Seaboldt to move into Executive Session at 2:05pm; motion passed unanimously.
Motion by Beard, 2nd by Kraus to move out of Executive Session at 2:24pm; motion passed unanimously. There were no motions arising out of Executive Session.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The Board of Water and Natural Resources is expected to act on the SHBWS application for additional funding for the Paramount Point / Spring Creek Acres project on their meeting scheduled for March 28; the SBHWS application is scheduled for approximately 1:00 PM MDT.
The Western Dakota Regional Water System will hold a meeting in Hot Springs on April 23 with representatives of southern water systems. The meeting will be at City Hall at 10:00 AM.
The next meeting of the Southern Black Hills System Board will be April 25, 2024 at 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Seaboldt, 2nd by Krump to adjourn the meeting. Motion carried unanimously.1
