March 30, 2017

MINUTES OF REGULAR MEETING OF SOUTHERN BLACK HILLS WATER SYSTEM BOARD
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, March 30, 2017

The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota, on Thursday, March 30, 2017. Chairman Wick called the meeting to order at approximately 1:05 p.m.

ROLL CALL – The following Board Members were present: Baird, Beard, DeFries, Fleming, Kraus, Peplinski, Seaboldt, Smith and Wick. Ohers in attendance were Don Peterson, System Manager, and Rebecca Wagner, System Bookkeeper. No other persons were present.

AGENDA – Jay Smith requested to be added to the agenda under the Manager Report. Motion by Peplinski, Second by Baird to approve the agenda as amended. Motion Approved Unanimously.

MINUTES – Motion by DeFries, Second by Seaboldt to amend the minutes of the Regular Meeting of January 26, 2017 to list Beard as absent and Baird as present. Motion Approved Unanimously. Motion by Peplinski, Second by Seaboldt to amend the minutes of the Special Meeting of January 26, 2017 to list Beard as absent and Baird as present. Motion Approved Unanimously. Motion by Peplinski, Second by Kraus to approve the Minutes of the Conference Call Meeting of February 9, 2017 as presented. Motion Approved Unanimously. The Regular Meeting of February 23, 2017 was cancelled due to weather.

TREASURER’S REPORT – Wagner presented and reviewed the Treasurer’s Report of February 23, 2017 and the Claims List in the amount of $$36,292.92. Motion by Baird, Second by Seaboldt to approve the Treasurer’s Report and Claims List of February 23, 2017 as presented. Motion Approved Unanimously. Wagner presented and reviewed the Treasurer’s Report of March 30, 2017 and the Claims List in the amount of $53,976.29. Peterson presented an invoice from Hawkins Inc. in the amount of $114.17. Motion by Peplinski, Second by Baird to approve the Treasurer’s Report of March 30, 2017, Claims List, and Hand Check as presented. Motion Approved Unanimously. Various Utility Billing Reports and the System Bank Statements were reviewed by Board members.

OLD BUSINESS

EDGEMONT MEETING – RD SPONSORSHIP
Peterson reviewed a recent meeting at Edgemont. Beard, Kraus and Wick also attended along with representatives of the Town of Edgemont, various ranchers and representatives of Rural Development. Rural Development is seeking an entity to sponsor a project in the Edgemont area. Motion by Beard, Second by Baird to serve as sponsor for the South West Project. Motion Approved Unanimously.
SPRING CREEK ACRES MEETING APRIL 22
Peterson informed the Board that there will be a meeting for Spring Creek Acres residents and Southern Black Hills Water System at the Hermosa School on Saturday, April 22, 2017 from 10:00 a.m. until noon. This will be an informational meeting only. Maps will be on display. Ed Striebel of Clearwater Consulting and the engineer will be in attendance. Motion by Peplinski, Second by Seaboldt to approve the Chairman to sign the Spring Creek Acres letter informing the residents of the April 22, 2017 meeting. Motion Approved Unanimously. Wagner will send the letters advising residents of the meeting
LEGGETTE, BRASHEARS & GRAHAM – QUICK START CONTRACT
Motion by Beard, Second by Smith to approved the Leggette, Brashears & Graham Quick Start Contract in the amount of $10,000 as presented. Motion Approved Unanimously.
REBECCA WAGNER – GOLDEN WEST INTERNET
Motion by Baird, Second by Seaboldt to approve $100.00 per month to be paid to Rebecca Wagner for Golden West Internet connection at her home. Motion Approved Unanimously.
MANAGER REPORT
Peterson reported on various leaks on the system that occurred in February and March. All leaks were the responsibility of the property owner not SBHWS.

There will be a SBHWS Planning Session with Jim Zeck on Tuesday June 27th from 2:00 p.m. to 3:00 p.m.

Peterson has set up a meeting with John Thune’s office on April 4th at 10:00 a.m. to discuss various topics. All Board members are invited to attend.

Peterson presented a copy of a letter from Leggette, Brashears & Graham to Wind Cave National Park regarding the Groundwater Monitoring Well Installation.

Peterson will be meeting with Siteworks and Bartlett & West on April 25th to discuss and review weeds and settlement issues in Phase II.

Peterson will be scheduling a meeting in April with Jesse Vrooman of Casey Peterson and Associates and the SBHWS Chairman and Treasurer.

The National Water Conference will be in Reno, Nevada from September 18th to 20th.

Jay Smith discussed shredding of old documents.

NEW BUSINESS

PUBLIC QUESTIONS & COMMENTS

There were no public questions or comments.

DESIGNATED BANK – PIONEER BANK

Motion by Beard, Second by DeFries to designate Pioneer Bank as the official bank for Southern Black Hills Water. Motion Approved Unanimously.

BOD – CONFLICT OF INTEREST, CODE OF ETHICS, CONFIDENTIALITY AGREEMENT

Peterson presented the Board of Directors with Conflict of Interest, Code of Ethics, and Confidentiality Agreement forms for each board member to sign and return to Peterson.

LEGAL NEWSPAPER – CUSTER COUNTY CHRONICLE

Motion by Peplinski, Second by Smith to designate the Custer County Chronicle as the official legal newspaper for Southern Black Hills Water System. Motion Approved Unanimously.

ELECTION OF OFFICERS

Motion by Beard, Second by Kraus to retain the present Board Officers: Chairman – Ted Wick, Vice Chairman – Jay Smith, Secretary – Don Kraus, and Treasurer – Bob Baird. Motion Approved Unanimously.

UPCOMING MEETINGS
            The next meeting of the Southern Black Hills Water System Board will be April 27, 2017, 1:00 p.m. at Sentinel Federal Credit Union in Custer.

ADJOURNMENT
            Motion by Peplinski, Second by Seaboldt to adjourn the meeting at approximately 2:23 p.m. Motion Approved Unanimously.