MINUTES OF REGULAR MEETING OF SOUTHERN BLACK HILLS WATER SYSTEM BOARD
- Minutes of Regular Meeting of Southern Black Hills Water
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, July 27, 2017
The Regular Meeting of the Board of Directors of the Southern Black Hills water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, July 27, 2017.
Chairman Wicks called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Baird DeFries, Seaboldt, Smith and Wick. Members Kraus, Peplinski and Beard were absent. Others in Attendance were Don Peterson. No other persons were present.
AGENDA – Motion by Sieboldt, Second by Smith to approve the agenda with addition of Rebecca Wagner to New Business. Motion approved unanimously.
MINUTES - Motion by Sieboldt, second by Beard to approve the minutes of the Regular Meeting of June 22, 2017 as presented. Motion Approved Unanimously.
TREASURER’S REPORT – Wick presented and reviewed the treasures report of July 27 , 2017 and claims in the amount of $113,288.70. Peterson presented invoices from Alexander Drilling for $52,098.69, Monitoring Well, SCA Generator for $8442.57, Water Tree, SCA for $452.90, Hartshorn Trucking for $1750.00, and Custer CO Register of Deeds for $30.00 (Bishop Easement). Motion by Smith, second by Seaboldt to approve the Treasurers report. Motion Approved Unanimously. Peterson requested a Motion to move $45,000 from the checking account to the savings account. DeFries made a motion to move the $45,000 and second by Seaboldt. Motion approved Unanimously. Various Utility Billing Reports and the System Bank Statements were available for review by the Board Members.
- SBH BOD Retreat
Peterson presented the board with the Planning Session Report from Jim Zeck, training Specialist SDARWS. The report contains 5 goals for SBHWS as taken from the meeting.
Goal #1 - Study the refinancing of loans. Review rates and establish a rate planning committee of Peplinski, Wick and Baird.
Goal #2- Review existing policies. Assigned to a committee of Kraus, Beard and Peterson.
Goal #3 – Review and address systems public outreach efforts. Current newspaper article has been completed with the possibility of an out of state water magazine following up with a news article.
Goal #4 – Identify areas to hook up new Users. Assess and prioritize potential areas.
Goal #5 Review systems water source infrastructure.
Please see the attached report for all the details.
- Managers Report
Peterson updated the Board on the Monitoring Well. The well was drilled to 923 feet with the water static at 400 feet. LBG data shows very little water movement. See attached data sheet.
SCA – The phase converter went out on June 24th. Water was hauled in until a portable generator was on site. Three phase power was brought in and installed by Black Hills Energy on July 19th.
Rushmore Ranch – A meeting with the owner at Talbots office is scheduled for 2 August. The Purchase price of $80,000 will be settled. Currently there are 35 lots next to Rushmore Road starting to ask for water and are looking at 8 lots now.
Paramount Point – The contractor has moved his equipment on site and has put down dust control. Should start on July 31st. A meeting has been setup with the road committee on July 28th. There is some concern from some landowners in bringing in a new water system. Alexander well drilling will be looking at drilling a new well in September/ October time frame.
McCarthy Contracting – The contractor is looking for water at the corner of hwy 18 and hwy 89 junction. The contractor will be constructing a solar farm in that vicinity and will require water. See the attached email for all details.
Annual Meeting – The Annual meeting notices will by out by July 31st. The meeting is scheduled for September 16 in Pringle.
2016 Audit - Casey Peterson – Jesse Vrooman should have the draft Audit completed the week of July 31 – 4 August.
- Public Questions & Comments
There were no public questions or comments.
- Executive session
Baird made a motion to move into Executive Session, second by Seaboldt.
DeFries made a motion to move out of Executive Session Second by Seaboldt.
The next meeting of the Southern Black Hills Water System Board will be August 24, 2017, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion Seaboldt, second by Baird to adjourn the meeting at approximately 2:40 PM. Motion Approved Unanimously.