Minutes of Regular Meeting of Southern Black Hills Water
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, November 30, 2017
The Regular Meeting of the Board of Directors of the Southern Black Hills water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, November 30, 2017.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Baird, DeFries, Seaboldt, Peplinski, Kraus, Smith and Wick. Member Beard was absent. Others in Attendance were Mitch Kannenberg and Don Peterson. No other persons were present.
AGENDA – Motion by Peplinski , 2nd by Baird to approve the agenda with the change of the LBG Casey Well report by Mitch Kannenberg to be presented before the treasures report. Motion approved unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of October 26, 2017 as presented. Motion Approved Unanimously.
LBG Casey Well Report – Mitch Kannenberg presented the Casey Well Report conducted from 23 October to 27 October. The test was conducted pumping 267 gpm for three days and monitoring the water levels at different locations. An extra day of testing was conducted due to a change of water levels near the end of the test. After reviewing the data, it was determined the changes in water levels were due to the outside barometric pressures changes. As the barometric pressure increased, overall water levels decreased which was noted at all water level test sites. From the test data, it was noted during the test that the water levels were minimally affected by the pumping of the 267 GPM and the water levels were determined to be at normal levels within a very short time after the test was completed.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by Smith to approve the report with 2nd by Kraus. Motion approved unanimously. Don Peterson presented the 2018 Budget and was reviewed by the Board Members. Motion by Peplinski to approve the 2018 Budget with 2nd by Baird. Motion approved unanimously.
OLD BUSINESS
Spring Creek Acres has a developer that will be adding 19 lots to the area. The developer will be responsible for adding the water lines which would be hooked to the existing system as the lots are sold.
Don reported on meetings on the South West Fall River water project. The project is currently on hold due to the lack of funds.
Don requested that a letter authorizing SBWS’ new bookkeeper Jolene Hernandez access to the Pioneer Bank accounts be forwarded to the bank under the board president’s signature. Motion by Peplinski with 2nd by Seaboldt, to do so. Motion approved unanimously.
Don Peterson asked if the board members wanted to continue with current mileage and meeting expense form. All were in favor of continuing the form.
Don noted that 4 members of the Board will be attending the annual state water conference on Jan 9-11, 2018. Motel reservations will be required.
NEW BUSINESS
The next meeting of the Southern Black Hills Water System Board will be December 28, 2017, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by DeFries, 2nd by Kraus to adjourn the meeting at approximately 3:15 PM. Motion Approved Unanimously..
System Board
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, November 30, 2017
The Regular Meeting of the Board of Directors of the Southern Black Hills water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, November 30, 2017.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: Baird, DeFries, Seaboldt, Peplinski, Kraus, Smith and Wick. Member Beard was absent. Others in Attendance were Mitch Kannenberg and Don Peterson. No other persons were present.
AGENDA – Motion by Peplinski , 2nd by Baird to approve the agenda with the change of the LBG Casey Well report by Mitch Kannenberg to be presented before the treasures report. Motion approved unanimously.
MINUTES - Motion by Peplinski, 2nd by Baird to approve the minutes of the Regular Meeting of October 26, 2017 as presented. Motion Approved Unanimously.
LBG Casey Well Report – Mitch Kannenberg presented the Casey Well Report conducted from 23 October to 27 October. The test was conducted pumping 267 gpm for three days and monitoring the water levels at different locations. An extra day of testing was conducted due to a change of water levels near the end of the test. After reviewing the data, it was determined the changes in water levels were due to the outside barometric pressures changes. As the barometric pressure increased, overall water levels decreased which was noted at all water level test sites. From the test data, it was noted during the test that the water levels were minimally affected by the pumping of the 267 GPM and the water levels were determined to be at normal levels within a very short time after the test was completed.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by Smith to approve the report with 2nd by Kraus. Motion approved unanimously. Don Peterson presented the 2018 Budget and was reviewed by the Board Members. Motion by Peplinski to approve the 2018 Budget with 2nd by Baird. Motion approved unanimously.
OLD BUSINESS
- Paramount Point
Don Peterson presented the request for final payment of $54,980 to the General Contractor. This included change order #1 of $5957 and the return of parts not required for the project. Motion by Baird with 2nd by Seaboldt to make the final payment. Motion approved unanimously. Don reported that recent water tests at Paramount Point have passed state inspection when chlorine was added to the water. It was noted that the total coliform being found in the water tests was most likely due to older user lines between the new main lines and the homes. Don noted if the water tests passed inspection without chlorine, then the use of chlorine would not be required in the future.
Managers Report
Spring Creek Acres has a developer that will be adding 19 lots to the area. The developer will be responsible for adding the water lines which would be hooked to the existing system as the lots are sold.
Don reported on meetings on the South West Fall River water project. The project is currently on hold due to the lack of funds.
Don requested that a letter authorizing SBWS’ new bookkeeper Jolene Hernandez access to the Pioneer Bank accounts be forwarded to the bank under the board president’s signature. Motion by Peplinski with 2nd by Seaboldt, to do so. Motion approved unanimously.
Don Peterson asked if the board members wanted to continue with current mileage and meeting expense form. All were in favor of continuing the form.
Don noted that 4 members of the Board will be attending the annual state water conference on Jan 9-11, 2018. Motel reservations will be required.
NEW BUSINESS
- Public Questions & Comments
There were no public questions or comments.
The next meeting of the Southern Black Hills Water System Board will be December 28, 2017, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by DeFries, 2nd by Kraus to adjourn the meeting at approximately 3:15 PM. Motion Approved Unanimously..
