MINUTES OF REGULAR MEETING OF SOUTHERN BLACK HILLS WATER SYSTEM BOARD
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, May 25, 2017
 
 
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota, on Thursday, May 25, 2017. Chairman Wick called the meeting to order at approximately 1:03 p.m.
 
ROLL CALL – The following Board Members were present: Baird, DeFries, Kraus, Seaboldt, Smith and Wick. Beard, Fleming, and Peplinski were absent.  Ohers in attendance were Don Peterson, System Manager, and Rebecca Wagner, System Bookkeeper.  No other persons were present.  
 
AGENDA – Motion by DeFries, Second by Seaboldt to approve the agenda as presented.  Motion Approved Unanimously.
 
MINUTES – Motion by Baird, Second by Kraus to approve the minutes of the Regular Meeting of April 27, 2017 as presented.  Motion Approved Unanimously. 
 
TREASURER’S REPORT – Wagner presented and reviewed the Treasurer’s Report of May 25, 2017 and Claims List in the amount of $35,009.57.  Peterson presented invoices from LBG in the amount of $2292.98 for the Casey Well, H D Supply in the amount of $3067.73, and Buckhorn Surveying in the amount of $188.10.  Motion by Smith, Second by Baird to approve the Treasurer’s Report of May 25, 2017, the Claims List, and the Hand Checks for LBG, H D Supply and Buckhorn Surveying as presented.  Motion Approved Unanimously.  Various Utility Billing Reports and the System Bank Statements were available for review by Board members.
 
OLD BUSINESS
  1. SPRING CREEK ACRES—THREE PHASE POWER
    System Manager Peterson presented information regarding installation of three phase power at Spring Creek Acres at approximate cost of $35,000.  Motion by Seaboldt, Second by DeFries to approve the installation of three phase power at an approximate cost of $35,000.00.  Motion Approved Unanimously.
     
  2. PARAMOUNT POINT MEETING
    A written summary of the Paramount Point Meeting was presented to the Board for review.
     
  3. MANAGER REPORT
    Peterson discussed progress on the Casey Well. 
     
    Peterson explained that the title work for Rushmore Ranch is being reviewed by System Attorney Wieczorek.
     
    Peterson presented an email from the National Park Service regarding monitoring reports at Beaver Creek Springs.
    Peterson reminded the Board that there will be a Board Retreat at Shep’s Canyon on June 27, 2017.
     
    NEW BUSINESS
     
  1. PUBLIC QUESTIONS & COMMENTS
There were no public questions or comments.
 
  1. CASEY PETERSON 2016 AUDIT
There will be a meeting on May 30, 2017 at 1:00 p.m. with Board Members, the System Manager, the System Bookkeeper and Jesse Vrooman, Auditor at the offices of Casey Peterson and Associates regarding the 2016 Audit. 
 
  1. EXECUTIVE SESSION
MOTION by Baird, Second by Seaboldt to convene Executive Session at 1:40 p.m.  Motion Approved Unanimously.
 
MOTION by Kraus, Second by Baird to reconvene Regular Session at 2:10 p.m.  Motion Approved Unanimously.
 
MOTION by DeFries, Second by Smith to direct Chairman Wick to sign the Owner and Engineer Agreement for Professional Services with AE2S.  Motion Approved Unanimously. 
 
MOTION by Baird, Second by Seaboldt to direct Chairman Wick to sign Task Number One for Paramount Point with AE2S.  Motion Approved Unanimously.
 
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be June 22, 2017, 1:00 p.m. at Sentinel Federal Credit Union in Custer.
 
 
ADJOURNMENT
Motion by Baird, Second by DeFries to adjourn the meeting at approximately 2:20 p.m.  Motion Approved Unanimously.