Minutes of Regular Meeting of Southern Black Hills Water
Sentinel Federal Credit Union, Custer, South Dakota
Thursday, June 27, 2019
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota on Thursday, June 27, 2019.
Vice Chairman Smith called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were present: DeFries, Kraus, Smith and Baird. Absent board members were Wick, Peplinski, Seaboldt, and Beard. Others in attendance were Sammi Langendorf of BH COOP and Don Peterson.
AGENDA – Motion by DeFries, 2nd by Kraus to approve the agenda. Motion approved unanimously.
MINUTES - Motion by Baird, 2nd by Kraus to approve the minutes of the Regular Meeting of May 23. Motion approved unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report. The report was reviewed by the board members. Motion by DeFries, 2nd by Beard to approve the report as read and transfer $45k from checking acct to the savings acct. Also to pay Microcomm $4968.00 for controller parts, Marsh & McLennan agency LLC $12709.00 for Insurance and Rod Reynolds $785.21. Motion approved unanimously. A bill from AE2S was tabled until the July meeting.
Don Peterson informed the Board that the 2017/2018 audit is ongoing. There were several documents required which has taken time to obtain and Don is working on providing them.
Don Peterson informed the board that the Blue Water Tower was struck by lightning on June 25th and he is having damages assessed. The board questioned the lightning system on the tower and why it has not prevented damage to the electronic systems at the tower. Don said he would look into it and determine if further lightning mitigation equipment may be needed such as more ground rods etc.
Don Peterson informed the Board that the company truck had been damaged in the hail storm and had a quote of $5300 to fix the truck. The damage is covered by the insurance company with a $1000 deductible. The board looked at the truck after the meeting and will make a determination at the next meeting as to whether to have the truck body redone or not.
Don Peterson informed the Board that the Irvine Easement is going forward. Don had the property surveyed and it was found that the well pit is on the Irvine property. The well could be moved at a cost or gain an easement from the Irvines and leave the pit where it is at.
Don Peterson noted that he will try to reuse a transducer at the Casey well rather than to buy a new transducer at a cost of over $3000. There will be some cost in installing the current transducer.
Sammi Langendorf from BH COOP presented the board with an outstanding bill of $3957.94. The bill is for an error on the part of the BH COOP when they changed out a large transformer for a smaller transformer which would provide the required 3 phase power at a cheaper rate. After installation, the BH COOP personnel connected the transformer meter incorrectly and it was not reading the true used power. The bill is for the electrical power actually used and not read since it was installed. After discussion, the board asked Ms. Langendorf to discuss the bill with the BH COOP board and ask for relief from this bill since it was not an error on the part of the SBHWB and this money is not in the budget. Also due to the level of business that SBHWB has done with the BH COOP, it was discussed that some relief would be requested by SBHWD. Ms. Langendorf was thanked for her attendance at the meeting.
The next meeting of the Southern Black Hills System Board will be July 25, 2019, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Kraus, 2nd by Baird to adjourn the meeting at approximately 2:15 PM. Motion approved unanimously.