Minutes of Regular Meeting of Southern Black Hills Water System Board
Crazy Horse Monument
Thursday, March 23, 2023
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, March 23, 2023.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – All Board Members were present: Wick, Baird, Beard, Kraus, Krump, Nase, Seaboldt, Smith, and Zolnowsky; none were absent. Others in attendance were Don Peterson.
AGENDA – Motion by Seaboldt, 2nd by Beard to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Baird, 2nd by Smith to approve the minutes of the February 23 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s reports for February 2023. The report was reviewed by the board members. Motion by Beard, 2nd by Seaboldt to approve the treasurer’s report and transfer $15,000 into the RD account. Motion passed unanimously. The check sequence ending February 28 was check #4199 and beginning March 1 was check #4200.
OLD BUSINESS –
Resolution 23-01 on the DANR loan needs to be signed by the chair and attested by the secretary. Motion by Baird to authorize the chair to sign the resolution, 2nd by Seaboldt. Motion passed unanimously.
The USDS-FS has provided a copy of their Special Use Authorization for signature authorizing use of the Casey Well and increased flow through the extant water lines. The current wording has errors of nomenclature and fact, has changes in reporting requirements not covered in discussions, and needs further review.
The Intercreditor Agreement / Parity Agreement needs signatures from SBHWS, RD, and DANR. Motion by Seaboldt, 2nd by Beard to authorize the chair to sign the agreement. Motion passed unanimously.
Jay Smith reports that the water salesman at Rushmore Ranch is complete with the exception of the control panel; the controller element itself is missing. The contractor expects to have that problem addressed with two weeks.
Managers’ Report
For the Paramount Point-Spring Creek Acres project, due to their previous work on the Paramount Point wells, we can use the same contractor to develop the 3rd well at Paramount Point and the pump station there without going to bid.
Cheryl Chapman of the Western Dakota Regional Water System will discuss that project and SBHWS’s involvement at the April Board meeting.
Game, Fish, and Parks no longer can offer funding support for a SBHWS water line along HWY 71 south of Hot Spring and down Shep’s Canyon Rd.
SDARWS will be providing input on developing a notification system for SBHWS customers at the Hot Springs Winner’s Circle on April 25 at 11:30.
NEW BUSINESS -
Ted Wick, Don Kraus, and Don Peterson reported on the Black Hills Electric Coop meeting with key accounts. Discussion led to Don Peterson taking the action item to investigate the possibility of a different rate structure to avoid the demand-controller penalties we occur during summer months due to not being able to take full advantage of the water storage at the office location.
Motion by Baird, 2nd by Seaboldt to move into Executive Session at 2:20 pm; motion passed unanimously.
Motion by Seaboldt, 2nd by Beard to move out of Executive Session at 2: 43; motion passed unanimously. There were no motions arising from executive session.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be April 27, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Krump, 2nd by Nase to adjourn the meeting at 2:45 PM. Motion passed unanimously.
Crazy Horse Monument
Thursday, March 23, 2023
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, March 23, 2023.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – All Board Members were present: Wick, Baird, Beard, Kraus, Krump, Nase, Seaboldt, Smith, and Zolnowsky; none were absent. Others in attendance were Don Peterson.
AGENDA – Motion by Seaboldt, 2nd by Beard to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Baird, 2nd by Smith to approve the minutes of the February 23 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s reports for February 2023. The report was reviewed by the board members. Motion by Beard, 2nd by Seaboldt to approve the treasurer’s report and transfer $15,000 into the RD account. Motion passed unanimously. The check sequence ending February 28 was check #4199 and beginning March 1 was check #4200.
OLD BUSINESS –
Resolution 23-01 on the DANR loan needs to be signed by the chair and attested by the secretary. Motion by Baird to authorize the chair to sign the resolution, 2nd by Seaboldt. Motion passed unanimously.
The USDS-FS has provided a copy of their Special Use Authorization for signature authorizing use of the Casey Well and increased flow through the extant water lines. The current wording has errors of nomenclature and fact, has changes in reporting requirements not covered in discussions, and needs further review.
The Intercreditor Agreement / Parity Agreement needs signatures from SBHWS, RD, and DANR. Motion by Seaboldt, 2nd by Beard to authorize the chair to sign the agreement. Motion passed unanimously.
Jay Smith reports that the water salesman at Rushmore Ranch is complete with the exception of the control panel; the controller element itself is missing. The contractor expects to have that problem addressed with two weeks.
Managers’ Report
For the Paramount Point-Spring Creek Acres project, due to their previous work on the Paramount Point wells, we can use the same contractor to develop the 3rd well at Paramount Point and the pump station there without going to bid.
Cheryl Chapman of the Western Dakota Regional Water System will discuss that project and SBHWS’s involvement at the April Board meeting.
Game, Fish, and Parks no longer can offer funding support for a SBHWS water line along HWY 71 south of Hot Spring and down Shep’s Canyon Rd.
SDARWS will be providing input on developing a notification system for SBHWS customers at the Hot Springs Winner’s Circle on April 25 at 11:30.
NEW BUSINESS -
Ted Wick, Don Kraus, and Don Peterson reported on the Black Hills Electric Coop meeting with key accounts. Discussion led to Don Peterson taking the action item to investigate the possibility of a different rate structure to avoid the demand-controller penalties we occur during summer months due to not being able to take full advantage of the water storage at the office location.
Motion by Baird, 2nd by Seaboldt to move into Executive Session at 2:20 pm; motion passed unanimously.
Motion by Seaboldt, 2nd by Beard to move out of Executive Session at 2: 43; motion passed unanimously. There were no motions arising from executive session.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be April 27, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Krump, 2nd by Nase to adjourn the meeting at 2:45 PM. Motion passed unanimously.