MINUTES OF REGULAR MEETING OF SOUTHERN BLACK HILLS WATER SYSTEM BOARD
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota, on Thursday, June 22, 2017. Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Baird, Beard, DeFries, Kraus, Peplinski, Seaboldt, and Wick. Members Fleming, and Smith were absent. Ohers in attendance were Ted Schultz and Rick Wells from AE2S, Don Peterson, System Manager, and Rebecca Wagner, System Bookkeeper. No other persons were present.
AGENDA – Motion by DeFries, Second by Seaboldt to approve the agenda as presented. Motion Approved Unanimously.
MINUTES – Motion by Baird, Second by Seaboldt to approve the minutes of the Regular Meeting of May 25, 2017 as presented. Motion Approved Unanimously.
TREASURER’S REPORT – Wagner presented and reviewed the Treasurer’s Report of June 22, 2017 and Claims List in the amount of $103,777.01. Peterson presented invoices from LBG in the amount of $326.30, and Howalt McDowell Insurance for $9791.00. Wagner also requested a hand check to USPS for stamps in the amount of $102.00. Motion by Beard, Second by Baird to approve the Treasurer’s Report of June 22, 2017, the Claims List, and the Hand Checks to LBG, Howalt McDowell Insurance, and USPS as presented. Motion Approved Unanimously. Various Utility Billing Reports and the System Bank Statements were available for review by Board members.
OLD BUSINESS
A.PARAMOUNT POINT BIDS
Ted Schultz of AE2S presented and discussed the scope of the Paramount Point Water Main Replacement project and reviewed the bids that were received for the project. Upon the engineer’s recommendation, Motion by Peplinski, Second by DeFries to approve the bid from Shovelhead Construction in the amount of $170,965.00 for the Paramount Point Water Main Replacement Project. Motion Approved Unanimously.
Motion by Seaboldt, Second by Kraus to approve the signing of the Paramount Point Easement by the Board Chairman. Motion Approved Unanimously.
B.MANAGER REPORT
Peterson updated the Board on the Casey Well, Paramount Point, and Spring Creek Acres.
Peterson reviewed a letter from the U S Forest Service regarding Condition of Construction Special Use Permit.
Peterson presented a letter received from Custer County Weed and Pest Coordinator regarding noxious weeds along SBHWS water line.
Peterson explained a review from Bartlett & West Engineering of Siteworks Specialists seeding following their construction in Phase II per contract.
Casey Peterson and Associates is continuing work on the 2016 Audit.
The Board was informed that member Mike Fleming has verbally resigned from the Board.
NEW BUSINESS
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be July 27, 2017, 1:00 p.m. at Sentinel Federal Credit Union in Custer.
ADJOURNMENT
Motion by Beard, Second by DeFries to adjourn the meeting at approximately 2:00 p.m. Motion Approved Unanimously.
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Sentinel Federal Credit Union, Custer, South Dakota, on Thursday, June 22, 2017. Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Baird, Beard, DeFries, Kraus, Peplinski, Seaboldt, and Wick. Members Fleming, and Smith were absent. Ohers in attendance were Ted Schultz and Rick Wells from AE2S, Don Peterson, System Manager, and Rebecca Wagner, System Bookkeeper. No other persons were present.
AGENDA – Motion by DeFries, Second by Seaboldt to approve the agenda as presented. Motion Approved Unanimously.
MINUTES – Motion by Baird, Second by Seaboldt to approve the minutes of the Regular Meeting of May 25, 2017 as presented. Motion Approved Unanimously.
TREASURER’S REPORT – Wagner presented and reviewed the Treasurer’s Report of June 22, 2017 and Claims List in the amount of $103,777.01. Peterson presented invoices from LBG in the amount of $326.30, and Howalt McDowell Insurance for $9791.00. Wagner also requested a hand check to USPS for stamps in the amount of $102.00. Motion by Beard, Second by Baird to approve the Treasurer’s Report of June 22, 2017, the Claims List, and the Hand Checks to LBG, Howalt McDowell Insurance, and USPS as presented. Motion Approved Unanimously. Various Utility Billing Reports and the System Bank Statements were available for review by Board members.
OLD BUSINESS
A.PARAMOUNT POINT BIDS
Ted Schultz of AE2S presented and discussed the scope of the Paramount Point Water Main Replacement project and reviewed the bids that were received for the project. Upon the engineer’s recommendation, Motion by Peplinski, Second by DeFries to approve the bid from Shovelhead Construction in the amount of $170,965.00 for the Paramount Point Water Main Replacement Project. Motion Approved Unanimously.
Motion by Seaboldt, Second by Kraus to approve the signing of the Paramount Point Easement by the Board Chairman. Motion Approved Unanimously.
B.MANAGER REPORT
Peterson updated the Board on the Casey Well, Paramount Point, and Spring Creek Acres.
Peterson reviewed a letter from the U S Forest Service regarding Condition of Construction Special Use Permit.
Peterson presented a letter received from Custer County Weed and Pest Coordinator regarding noxious weeds along SBHWS water line.
Peterson explained a review from Bartlett & West Engineering of Siteworks Specialists seeding following their construction in Phase II per contract.
Casey Peterson and Associates is continuing work on the 2016 Audit.
The Board was informed that member Mike Fleming has verbally resigned from the Board.
NEW BUSINESS
- PUBLIC QUESTIONS & COMMENTS
- ANNUAL MEETING
UPCOMING MEETINGS
The next meeting of the Southern Black Hills Water System Board will be July 27, 2017, 1:00 p.m. at Sentinel Federal Credit Union in Custer.
ADJOURNMENT
Motion by Beard, Second by DeFries to adjourn the meeting at approximately 2:00 p.m. Motion Approved Unanimously.
