Minutes of Regular Meeting of Southern Black Hills Water
System Board
Teleconference
Thursday, May 28, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held via Teleconference Thursday, May 28, 2020.
President Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were on the teleconference: Wick, Smith, Peplinski, Zolnowsky, Baird, Seaboldt, DeFries and Kraus. Beard was absent. Others on the call was Don Peterson.
AGENDA – Motion by Peplinski, 2nd by Seaboldt to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Smith to approve the minutes of the Regular Meeting via teleconference April 23, 2020. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report for April. The report was reviewed by the board members. Motion by Peplinski, 2nd by Baird to approve the April report as read. Motion passed unanimously.
OLD BUSINESS –
Don Peterson discussed the 2019 Audit report as completed. The budget committee has reviewed the report. Per the budget committee a motion by Wick, 2nd by Baird to approve the report and forward to the Board. Motion passed unanimously. The Board reviewed the Audit report. Motion by Kraus, 2nd by DeFries to approve the Audit. Motion passed unanimously.
Don Peterson discussed SDARWS Waterworth software. The software is a program to estimate required money for maintaining a water system. A motion by Peplinski, 2nd by Smith to implement the program and possibly buying the program.
Managers’ Report
Don Peterson reported on the status of the Casey Wellhouse. The concrete has been poured and the building will be erected in June.
Don asked Don Kraus to present information on a Montana Waterleaks companies’ capabilities. Don Kraus discussed how the company came to South Dakota to help another water district with its water leakage. After a very short time, the company was able to find the leak and save that district money. It was noted that the company had vast amounts of experience and was able to find the leak when no one else had been successful.
Don Peterson informed the board on the progress of the Rushmore Ranch Water Point and the property ownership paperwork. Due to name changes, the process is taking longer than anticipated. Ground preparation is continuing and the water point will be ready in the near future.
Don Peterson noted that he is still waiting on the Forest Service Water report for the SBHWS permit.
Don Peterson notified the Board that Verizon has not moved forward on installing their equipment on the Blue Water Tower and has put the project on hold. Verizon is seeking other locations.
Don Peterson presented the board with a letter discussing liens on property due to non payment. Motion by Peplinski, 2nd by Smith to have Talbot make changes to the termination letter. Motion passed unanimously.
Don Peterson presented a letter to the board from one of the subscribers noting that they were not interested in using direct bank payment. It was discussed that it is up to each subscriber as to how they pay their water bill and was not required to use automatic bank payment. Also noted that all subscribers will still receive their water bill via mail.
Don Peterson noted that the SD Retirement program is now available to the SBHWS system full time employees and asked the board for permission to pursue more information on the program. No action was needed from the board until more information was made available.
Don Peterson informed the board that RDO had to move generators so that work could be done and that the bill was included in the months bills.
NEW BUSINESS - None
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be June 25, 2020, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Smith to adjourn the meeting at approximately 2:00 PM. Motion approved unanimously.
System Board
Teleconference
Thursday, May 28, 2020
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held via Teleconference Thursday, May 28, 2020.
President Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL– The following Board Members were on the teleconference: Wick, Smith, Peplinski, Zolnowsky, Baird, Seaboldt, DeFries and Kraus. Beard was absent. Others on the call was Don Peterson.
AGENDA – Motion by Peplinski, 2nd by Seaboldt to approve the agenda. Motion passed unanimously.
MINUTES - Motion by Peplinski, 2nd by Smith to approve the minutes of the Regular Meeting via teleconference April 23, 2020. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasures report for April. The report was reviewed by the board members. Motion by Peplinski, 2nd by Baird to approve the April report as read. Motion passed unanimously.
OLD BUSINESS –
Don Peterson discussed the 2019 Audit report as completed. The budget committee has reviewed the report. Per the budget committee a motion by Wick, 2nd by Baird to approve the report and forward to the Board. Motion passed unanimously. The Board reviewed the Audit report. Motion by Kraus, 2nd by DeFries to approve the Audit. Motion passed unanimously.
Don Peterson discussed SDARWS Waterworth software. The software is a program to estimate required money for maintaining a water system. A motion by Peplinski, 2nd by Smith to implement the program and possibly buying the program.
Managers’ Report
Don Peterson reported on the status of the Casey Wellhouse. The concrete has been poured and the building will be erected in June.
Don asked Don Kraus to present information on a Montana Waterleaks companies’ capabilities. Don Kraus discussed how the company came to South Dakota to help another water district with its water leakage. After a very short time, the company was able to find the leak and save that district money. It was noted that the company had vast amounts of experience and was able to find the leak when no one else had been successful.
Don Peterson informed the board on the progress of the Rushmore Ranch Water Point and the property ownership paperwork. Due to name changes, the process is taking longer than anticipated. Ground preparation is continuing and the water point will be ready in the near future.
Don Peterson noted that he is still waiting on the Forest Service Water report for the SBHWS permit.
Don Peterson notified the Board that Verizon has not moved forward on installing their equipment on the Blue Water Tower and has put the project on hold. Verizon is seeking other locations.
Don Peterson presented the board with a letter discussing liens on property due to non payment. Motion by Peplinski, 2nd by Smith to have Talbot make changes to the termination letter. Motion passed unanimously.
Don Peterson presented a letter to the board from one of the subscribers noting that they were not interested in using direct bank payment. It was discussed that it is up to each subscriber as to how they pay their water bill and was not required to use automatic bank payment. Also noted that all subscribers will still receive their water bill via mail.
Don Peterson noted that the SD Retirement program is now available to the SBHWS system full time employees and asked the board for permission to pursue more information on the program. No action was needed from the board until more information was made available.
Don Peterson informed the board that RDO had to move generators so that work could be done and that the bill was included in the months bills.
NEW BUSINESS - None
UPCOMING MEETINGS
The next meeting of the Southern Black Hills System Board will be June 25, 2020, 1:00 PM at Sentinel Federal Credit Union in Custer.
ADJOURNMENT - Motion by Peplinski, 2nd by Smith to adjourn the meeting at approximately 2:00 PM. Motion approved unanimously.