Minutes of Regular Meeting of Southern Black Hills Water System Board
Crazy Horse Monument
Thursday, May 26, 2022
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday May 26, 2022.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Wick, Baird, Kraus, Krump, Nase, and Zolnowsky; Beard, Seaboldt, and Smith were absent. Others in attendance were Don Peterson and Traci Hanson.
AGENDA – Kraus asked to add a discussion on security. Motion by Krump, 2nd by Baird to approve the augmented agenda. Motion passed unanimously.
MINUTES - Motion by Baird, 2nd by Kraus to approve the minutes of the Regular meeting of April 28, 2022. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for May 2022. The report was reviewed by the board members. Motion by Krump, 2nd by Baird to approve the treasurers report and transfer $15,000 from the Checking account into the RD account. Motion passed unanimously. The check sequence ending April 30 was check #4030 and beginning May 1 was check #4031.
OLD BUSINESS –
The Board of SBHWS held a planning session on May 19 guided by representatives of the South Dakota Association of Rural Water Systems, with additional input from the attorney and engineer. We anticipate taking action on the list of items from the notes taken by SDARWS during that meeting.
Managers’ Report
Don Peterson and Don Kraus met with the Forest Service on the annual water report. The permit changes for the Casey well were also discussed and the NEPA Planner suggested wording the permit change to accommodate transmission of any water permitted by South Dakota DANR, obviating future permit update for source changes.
The 2-inch CLA-VAL valve has been installed in the Canyon Rim area, addressing the pressure and volume issues for customers in that area.
Don Peterson presented a progress report from Longbranch Engineering stating that work in the Desperado development is complete. The final test results are still due.
A separate construction account for the Paramount Point-Spring Creek Acres project will be set up.
NEW BUSINESS -
Traci Hanson of Ketel Thorstenson presented the results of their audit of the 2021 operations of SBHWS; the findings were similar to those of the audit of 2020 operations. This was followed by an informal discussion of measures appropriate for an organization with limited staff, SBHWS in particular, to mitigate the difficulties in providing full separation of duties.
Don Kraus has observed that the office site has no physical security for either the office itself or the other capitol and operational resources at that site. Don Peterson took the action item to get a cost estimate for security fencing for those items.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be June 23, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Baird, 2nd by Krump to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
Crazy Horse Monument
Thursday, May 26, 2022
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument Thursday May 26, 2022.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – The following Board Members were present: Wick, Baird, Kraus, Krump, Nase, and Zolnowsky; Beard, Seaboldt, and Smith were absent. Others in attendance were Don Peterson and Traci Hanson.
AGENDA – Kraus asked to add a discussion on security. Motion by Krump, 2nd by Baird to approve the augmented agenda. Motion passed unanimously.
MINUTES - Motion by Baird, 2nd by Kraus to approve the minutes of the Regular meeting of April 28, 2022. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for May 2022. The report was reviewed by the board members. Motion by Krump, 2nd by Baird to approve the treasurers report and transfer $15,000 from the Checking account into the RD account. Motion passed unanimously. The check sequence ending April 30 was check #4030 and beginning May 1 was check #4031.
OLD BUSINESS –
The Board of SBHWS held a planning session on May 19 guided by representatives of the South Dakota Association of Rural Water Systems, with additional input from the attorney and engineer. We anticipate taking action on the list of items from the notes taken by SDARWS during that meeting.
Managers’ Report
Don Peterson and Don Kraus met with the Forest Service on the annual water report. The permit changes for the Casey well were also discussed and the NEPA Planner suggested wording the permit change to accommodate transmission of any water permitted by South Dakota DANR, obviating future permit update for source changes.
The 2-inch CLA-VAL valve has been installed in the Canyon Rim area, addressing the pressure and volume issues for customers in that area.
Don Peterson presented a progress report from Longbranch Engineering stating that work in the Desperado development is complete. The final test results are still due.
A separate construction account for the Paramount Point-Spring Creek Acres project will be set up.
NEW BUSINESS -
Traci Hanson of Ketel Thorstenson presented the results of their audit of the 2021 operations of SBHWS; the findings were similar to those of the audit of 2020 operations. This was followed by an informal discussion of measures appropriate for an organization with limited staff, SBHWS in particular, to mitigate the difficulties in providing full separation of duties.
Don Kraus has observed that the office site has no physical security for either the office itself or the other capitol and operational resources at that site. Don Peterson took the action item to get a cost estimate for security fencing for those items.
PUBLIC QUESTIONS AND COMMENTS - None
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be June 23, 1:00 PM at the Crazy Horse Monument in Custer.
ADJOURNMENT - Motion by Baird, 2nd by Krump to adjourn the meeting at approximately 3:00 PM. Motion approved unanimously.
