Minutes of Regular Meeting of Southern Black Hills Water System Board
Crazy Horse Monument
Thursday, August 22, 2024
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, August 22, 2024.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – Board Members present were Wick, Baird, Krump, Nase, Smith, and Zolnowsky; Beard was absent. Others in attendance were manager Don Peterson, Kale McNaboe from Longbranch Civil Engineering, and members/observers Dennis & Melinda McKinney, Van Capansky, Rick Allen, Todd Pineau, and Kim Rutherford.
AGENDA – Motion by Krump, 2nd by Smith to approve the agenda. Motion passed unanimously.
PUBLIC QUESTIONS AND COMMENTS - Six individuals representing five customer accounts were present for comments: . Comments included the suggestion that SBHWS take advantage of the programs offered by the South Dakota Association of Rural Water Systems to assist in developing plans in areas such as capital planning and capital improvement. There was also a request that the agenda be sent out at least a week ahead of the monthly meeting which will be addressed by publishing the agenda on the website a week before the meeting.
MINUTES - Motion by Baird , 2nd by Nase to approve the minutes of the July 25, 2024 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for July 2024. The report was reviewed by the board members. Motion by Nase, 2nd by Smith to approve the treasurer’s report and transfer $15,000 from the regular checking into the RD account. Motion passed unanimously. The check sequence ending July 31 was check #4488 and beginning August 1 was check #4489.
OLD BUSINESS –
Managers’ Report
The July water reports was distributed; the loss on P1&2 fell to an acceptable level.
A new system was deployed for direct payment resulting a few days delay in processing payments for those accounts, but no late charges were assessed because of these delays.
Microcosm was onsite making SCADA updates for the Casey well. They also reconfigured the storage limits at the site, increasing the effective storage height from 3 feet to 8 feet; thus providing approximately 50,000 gallons more usable storage.
The new chlorine analyzer is ready for installation at the Argyle Rd booster station; this is necessary before switchover to the Casey well by the end of the year.
The letter addressing parity between the existing RD loan and the additional loan for the Paramount Point / Spring Creek Acres project has been submitted to the state office.
NEW BUSINESS -
SBHWS must sign off on the South Dakota Board of Water and Natural Resources Grant Agreement 2022G-ARP-196. Motion by Baird, 2nd by Smith to authorize the chairman to sign the Grant Agreement; motion passed unanimously.
The Budget committee recommendation for addressing the revenue requirement of the March 2024 Water Board additional loan for the PP/SCA project was delivered to the board. Motion by Baird, 2nd by Krump to accept the recommendation and adopt Resolution 2024-02 to pledge revenues to pay back the loan; motion passed unanimously.
Motion by Smith, 2nd by Krump to enter into Executive Session at 1:35; motion passed unanimously.
Motion by Smith, 2nd by Krump to move out of Executive Session at 2:24; motion passed unanimously. Motion arising out of Executive Session by Smith, 2nd by Nase to accept the PP/SCA Project A bid by RCS Construction in the amount of $1,831,322.60 and the Project B with Add Alt 1 bid by FlatLand in the amount of $2,895,317.50; motion passed unanimously.
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be September 26, 2024 at 1:00 PM at the Crazy Horse Monument in Custer.
The Annual Meeting of the Western Dakota Regional Water System will be September 5, 8:00-3:00 at the Box Events Center in Box Elder.
The annual membership meeting is scheduled for October 24 at the Pringle Community Center.
ADJOURNMENT - There being no further business, the chair declared the meeting adjourned at 2:35.
Crazy Horse Monument
Thursday, August 22, 2024
The Regular Meeting of the Board of Directors of the Southern Black Hills Water System was held at the Crazy Horse Monument on Thursday, August 22, 2024.
Chairman Wick called the meeting to order at approximately 1:00 p.m.
ROLL CALL – Board Members present were Wick, Baird, Krump, Nase, Smith, and Zolnowsky; Beard was absent. Others in attendance were manager Don Peterson, Kale McNaboe from Longbranch Civil Engineering, and members/observers Dennis & Melinda McKinney, Van Capansky, Rick Allen, Todd Pineau, and Kim Rutherford.
AGENDA – Motion by Krump, 2nd by Smith to approve the agenda. Motion passed unanimously.
PUBLIC QUESTIONS AND COMMENTS - Six individuals representing five customer accounts were present for comments: . Comments included the suggestion that SBHWS take advantage of the programs offered by the South Dakota Association of Rural Water Systems to assist in developing plans in areas such as capital planning and capital improvement. There was also a request that the agenda be sent out at least a week ahead of the monthly meeting which will be addressed by publishing the agenda on the website a week before the meeting.
MINUTES - Motion by Baird , 2nd by Nase to approve the minutes of the July 25, 2024 meeting. Motion passed unanimously.
TREASURER’S REPORT – Don Peterson presented the treasurer’s report for July 2024. The report was reviewed by the board members. Motion by Nase, 2nd by Smith to approve the treasurer’s report and transfer $15,000 from the regular checking into the RD account. Motion passed unanimously. The check sequence ending July 31 was check #4488 and beginning August 1 was check #4489.
OLD BUSINESS –
Managers’ Report
The July water reports was distributed; the loss on P1&2 fell to an acceptable level.
A new system was deployed for direct payment resulting a few days delay in processing payments for those accounts, but no late charges were assessed because of these delays.
Microcosm was onsite making SCADA updates for the Casey well. They also reconfigured the storage limits at the site, increasing the effective storage height from 3 feet to 8 feet; thus providing approximately 50,000 gallons more usable storage.
The new chlorine analyzer is ready for installation at the Argyle Rd booster station; this is necessary before switchover to the Casey well by the end of the year.
The letter addressing parity between the existing RD loan and the additional loan for the Paramount Point / Spring Creek Acres project has been submitted to the state office.
NEW BUSINESS -
SBHWS must sign off on the South Dakota Board of Water and Natural Resources Grant Agreement 2022G-ARP-196. Motion by Baird, 2nd by Smith to authorize the chairman to sign the Grant Agreement; motion passed unanimously.
The Budget committee recommendation for addressing the revenue requirement of the March 2024 Water Board additional loan for the PP/SCA project was delivered to the board. Motion by Baird, 2nd by Krump to accept the recommendation and adopt Resolution 2024-02 to pledge revenues to pay back the loan; motion passed unanimously.
Motion by Smith, 2nd by Krump to enter into Executive Session at 1:35; motion passed unanimously.
Motion by Smith, 2nd by Krump to move out of Executive Session at 2:24; motion passed unanimously. Motion arising out of Executive Session by Smith, 2nd by Nase to accept the PP/SCA Project A bid by RCS Construction in the amount of $1,831,322.60 and the Project B with Add Alt 1 bid by FlatLand in the amount of $2,895,317.50; motion passed unanimously.
UPCOMING MEETINGS -
The next meeting of the Southern Black Hills System Board will be September 26, 2024 at 1:00 PM at the Crazy Horse Monument in Custer.
The Annual Meeting of the Western Dakota Regional Water System will be September 5, 8:00-3:00 at the Box Events Center in Box Elder.
The annual membership meeting is scheduled for October 24 at the Pringle Community Center.
ADJOURNMENT - There being no further business, the chair declared the meeting adjourned at 2:35.
